February 2020

Tuesday, February 25, 2020

Actually phishing is activity used for stealing user id and password or credit card details by disguising some appearance- recently same thing has occurred through Google forms attacking on office 365 users.
If you are office365 users so this might has happened with you if not then beware of such stuff.
Phishers has deceived users using fake screen attacking office 365 suite on cloud– it’s been observed that phishing email generated from validate email account and trying to gather Microsoft credentials.

Initially it looks this email is coming from Microsoft and asking users to Update office 365 suite or user might face suspension of their account – and after looking at decisive email message – users just press panic button and start clicking on it where email message say ‘Update Your Office 365’ suite on cloud or your account will be suspended. As a result urging user to click on it so entire id and password information has been compromised.

 This is an absolute example of phishing where users is presented with the fake website  which matches the original site  where easily user can enter their password credential – now this time Microsoft user data – office 365 credentials has been compromised and “gone fishing” I mean phishing.

It’s difficult if you are working through mobile device because you have setup everything on your mobile where you see such altered screen which is difficult to recognize it as phishing message that urging you to click provide all confidential information and breaches whereas if you are working from desktop so might have this idea where that link is taking to provide such information whether that link is from Microsoft or not- this time Google forms has been used to gather all information and identical for office update message.

How to stay protected from Google docs form which says update office 365:

of course, don't click on such phishing messages
  • You can do some tweaking at your outlook level to mark such message as phishing
  • you also can do some tweaking at office 365 level
  • You can report such phishing message to Microsoft 
  • Make sure link is safe to click or not I mean is it coming from valid source
Google forms has been used for deceiving users and presented with screen where user could enter their password and email so entire stuff would be compromised.
You only  need to recognize it if that email is from legitimate site or not or let’s say-  is that email coming from Microsoft which says update your office 365 so user would not be clicking on it – this might be the only remedy for now.

if you have any other information how to stay protected from phishing message other than not to click on it then please leave comments

Friday, February 7, 2020

SharePoint can also be used to store list and libraries and save list item and document property's values also known as metadata which is also known as data about data –very powerful technique to use in search query so entire information can be accessed anytime about your items.  Thus creating a powerful search mechanism help you access specific information stored inside your document.

Metadata can also be used for accessing your media files or access assets once you associate them using keyword for browsing. You store files physical files or media files or any asset re so what if if you don’t need to remember media files location or document library so ideally you can define it for all these assets or files so you can access them via keyword that you have defined.

If you are familiar with content type technology which is available in SharePoint by using it anyone can store different information for different files using one document library which is beauty of SharePoint and automatically populate them via metadata.

Why use metadata with Record Center site:

Even when working with record management centre site you have ample room to define or classify data with your records which is traditionally hard to find and organize.
One flavour is to classify your record or even with your invoice you can define additional information about your invoice by adding  into it.

  • Other flavor is to enhance your search by defining it as keyword.
  • Many org and companies when storing document they store it into library.

And further create folder and then folder to store document in this document library- but main problem with this approach is difficult to find your documents from such structure – and if you define it at site level or document level so you can easily find your documents which will be auto populated too.

Why managed metadata so important:

As term employs that managed metadata is a place where you can manage your metadata centrally,
By enabling metadata service you can define managed metadata and termset and utilize them globally.

Don’t get confused with tagging – this technique is basically implementing it at specific list item
As final thought SharePoint provides central term management mechanism, so you can define common set of terms which can be used on entire site level. Once you define it then you can associate them with your list and libraries you also can take full advantage of auto populate metadata sharepoint and configured your portal based on this mechanism.